Description

Posting Details

Posting Number

S15348P

Working Title

Human Resources and Faculty Affairs Operations Manager

Department

Grady-Business Office

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Typical 8am - 5pm, in person.

Advertised Salary

$44,449 - $66,674

Posting Date

06/24/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/03/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Human Resources Generalist II

FLSA

Exempt

FTE

1.0

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

The Human Resources and Faculty Affairs Operations Manager position performs professional-level work in human resources, faculty affairs, payroll, position management, and research administration for Grady College. The role serves as a college-level resource for faculty and staff hiring, position management, payroll coordination, grants administration, direct appointments, retire-rehire processes, teleworking arrangements, out-of-state work agreements, and related HR operations.

Responsibilities include supporting recruitment and hiring processes; preparing and reviewing position descriptions, offer letters, contracts, letters of agreement, direct appointment materials, and other employment documents; coordinating onboarding and exiting processes; maintaining accurate personnel and payroll records; and assisting with HR, payroll, budget, faculty affairs, and grants-related projects.

The position works closely with Grady faculty, staff, department heads, principal investigators, the Business Office, central HR, Faculty Affairs, Sponsored Projects Administration, and other campus partners to ensure timely, accurate, and compliant processing in accordance with university policies, sponsor requirements, and college procedures.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of HR, payroll, faculty affairs, position management, and grants administration processes.
• Ability to interpret and apply university policies and procedures accurately.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to manage confidential information, multiple priorities, and deadlines with accuracy and professionalism.

Physical Demands

• In-person position located in the Grady College
• Primarily sedentary office work in a professional office environment.
• Frequent use of a computer, keyboard, mouse, phone, and other standard office equipment.
• Ability to sit for extended periods of time.
• Ability to read, review, and prepare documents and electronic records.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to attend meetings, trainings, and work-related events across campus as needed.
• Occasional standing, walking, bending, reaching, or carrying office materials.
• Occasional lifting of files, supplies, or office materials up to 20 pounds.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Human Resources, Payroll, and Faculty Affairs

• Performs human resources, payroll, and faculty affairs functions for staff, faculty, part-time instructors, and temporary employees.
• Manages HR position processes, including creating, modifying, posting, and evaluating staff and faculty positions.
• Supports recruitment, hiring documentation, employment paperwork, onboarding, and exiting processes.
• Prepares and coordinates position descriptions, offer letters, contracts, letters of agreement, direct appointments, dual appointments, relocation payments, and related employment documents.
• Manages monthly payroll review, reconciliations, Express Direct Retros, salary changes, terminations, payroll corrections, and other payroll-related actions.
• Oversees summer school payroll, faculty effort worksheets, and PI salary coordination.
• Serves as Faculty Affairs Liaison for part-time appointments, faculty rank appointments, promotion and tenure documentation, contracts, retire-rehire requests, and related faculty personnel actions.
• Coordinates teleworking agreements, out-of-state work agreements, immigration-related matters, OGE liaison duties, and other non-standard employment actions.
• Maintains accurate personnel, payroll, and faculty affairs records in accordance with university requirements.
• Assists with staffing plans, personnel procedures, and HR/faculty affairs process improvements.

Percentage of time

65

Duties/Responsibilities

Grants and Research Administration

• Supports faculty and principal investigators with proposal development, submission, award monitoring, and research administration processes.
• Assists with proposal preparation, including budgets, narratives, sponsor forms, formatting, and compliance with sponsor requirements.
• Serves as a liaison between faculty, principal investigators, department heads, funding agencies, Sponsored Projects Administration, and other central offices.
• Coordinates proposal submissions, IRB -related requirements, and resolution of proposal or award-related questions.
• Provides ongoing faculty and PI support through meetings, award reviews, reconciliations, IDC reporting, and regular communication.
• Researches and distributes funding opportunities, supports proposal planning, and prepares grants-related communications.
• Reviews and analyzes grants, payroll, IDC , and financial data for reporting, planning, and assigned projects.

Percentage of time

25

Duties/Responsibilities

Business Office Operations and College Support

• Supports college-level business operations, financial processes, reporting, and administrative projects.
• Meets regularly with the Financial Director and Business Office team to support coordination, planning, and issue resolution.
• Serves as backup for bi-weekly payroll processes.
• Serves as a P-Card holder for approved purchases and ensures compliance with university purchasing procedures.
• Attends required trainings, seminars, and meetings to remain current on university policies, procedures, and systems.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Beth Allinger

Recruitment Contact Email

[email protected]

Recruitment Contact Phone

7065424991

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents