Description
The Village of Pentwater, located on the beautiful shores of Lake Michigan in Oceana County, seeks a qualified individual to perform various clerical, administrative, and official functions. Experience in accounts payable and payroll is a must. Utility billing, cash receipting, record retention, and minutes recording is preferred. Self-directed, exhibit excellent communication skills, desire to serve the public, ability to multi-task, prioritize, and meet deadlines. Knowledge of government fund accounting and specialized administrative tasks is a plus. The position is full-time; the salary DOQ ranges from $20 to $24 an hour, and it has an excellent benefits package, including a pension-MERS defined benefit plan. Detailed job description at: www.pentwatervillage.org
Please submit the job application, available online, along with your resume to:
Village Clerk/Treasurer Rande Listerman
rlisterman@pentwatervillage.org
Requirements
Position Summary: Performs a wide range of clerical, accounting, and official functions as the Deputy Clerk/Treasurer. Maintains and assist with records management, takes minutes as needed, assists with the utility billing, tax collection, accounts payable and payroll. The Village uses the BS & A platforms for all finance recordkeeping. Performs the work of the Village Clerk/Treasurer as delegated or in the official’s absence.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties, which the employee may be expected to perform.
1. Assist Clerk in preparing agendas and meeting materials for various meetings.
2. Attend meetings to record and prepare minutes as needed. Some evening may be required.
3. Provide administrative support to the Marina staff, Police Department, Downtown Development Authority, Planning Commission, Zoning Board of Appeals.
4. Provide front-desk service and general assistance to citizens.
5. Process Cash Receipting - balance cash drawer and create bank deposits.
6. Process Bi-Weekly Payroll.
7. Process Accounts Payable.
8. Process quarterly Utility Billing - water/sewer/garbage bills.
9. Process Property Tax - billing, collection, and deposits.
10. Schedule rental requests for Village Parks and Park Place Meeting Center.
11. Helps maintain the Village website and Digital Community Sign.
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position.
Associate degree in accounting, public administration or municipal finance or two or more years’ experience of bookkeeping, accounting or other financial-based clerical duties is preferred.
Understanding and following the Village Charter, Ordinances, Policies & Procedures.
Knowledge of Microsoft Office 365.
Ability to establish and maintain effective working relationships with other employees, elected officials, governmental agencies, the media, vendors and public.
Ability to understand and follow oral and written instructions.
Maintain attention to detail, prioritize demands, multitask, and meet deadlines.
Ability to problem solve and work effectively under stress.
Ability to exercise a high degree of diplomacy in all situations.
Physical Demands and Work Environment:
The physical demand and work characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to access various locations within the office building and occasionally required to lift and/or remove lightweight items. While performing the duties of this job, the employee regularly works in an office setting. The noise level in the work environment is usually quiet.
Position is supervised by the Village Manager
